Background

Interpeace is an international organisation for peacebuilding that supports locally led peacebuilding initiatives around the world. Interpeace tailors its approach to each society and ensures that the work is locally driven. Together with local partners and local teams, Interpeace jointly develops peacebuilding programmes and helps establish processes of change that connect local communities, civil society, government and the international community.

As a strategic partner of the United Nations, Interpeace is headquartered in Geneva, Switzerland and has offices around the world.

General overview and Position within the Organization

The Peacebuilding Programmes Coordinator, is a member of the Programme Management Unit which manages and implements all of Interpeace’s active and ongoing programmes around the world. The Programme Management Unit is led from the Headquarters office in Geneva, although team members are based in various locations including in East and Central Africa, West Africa, Europe.

The Peacebuilding Programmes Coordinator reports to the Senior Director of Programmes. S/he  ensures coordination and information flow with the Country Representatives as well as supervises Programme Managers for our programme activities located across the globe.   

The Peacebuilding Programmes Coordinator plays a pivotal role in supporting the Senior Director of Programmes Management in the overall management and execution of the organisations programmatic work and overall Interpeace strategy. S/he will also play a key role in coordination with various teams, operational oversight to ensure programmes in country are delivered effectively and efficiently.

Under supervision from the Senior Director of Programmes, the role, will also work with the Special Advisor to the President, with the Learning and Policy team members, the Corporate support teams (Finance & HR), the Strategic Partnerships team to manage and implement high impact strategic peacebuilding programmes that are catalytic and locally-driven.  

Duties and responsibilities

Portfolio management & implementation

• Provide day to day oversight in the management of the program portfolios to ensure coordinated implementation, enhanced resource optimization, cross program learning and adaptive management.
• Ensure regular coordination of program, finance and operations key staff.
• Responsively troubleshoot, make decisions, and enhance the decision-making capacity of program staff to ensure that all bottlenecks are consistently and adequately addressed.
• Provide the leadership, capacity building and tools to create a culture of program delivery on scope, on budget and on time.
• Ensure that all programmes have and regularly update essential program management tools.
• Ensure that program resources are used efficiently, effectively, and transparently towards meeting desired results and in line with Interpeace and donor requirements. Coordinate with the Head of Finance to ensure that monthly BvA meetings are held to monitor expenses.
• Lead in establishing or promoting adherence to systems, policies and approaches necessary to ensure and demonstrate the quality of programmes through oversight of the DME, Learning, Reporting.
• Guide advocacy efforts on relevant sectoral policies and communities of practice.
• Travel to field offices to oversee and guide project implementation.
• Facilitate sharing and learning across program portfolios, teams, offices, and support teams to incorporate learning in program design and management.
• Ensure the programmes fulfil donor requirements; guide the team to ensure high quality implementation approaches that are consistent with national and global strategies and acknowledge good practices.

Monitoring, evaluation, accountability and learning

• Work closely with the M&E team to ensure high quality evaluations are conducted to demonstrate outcomes and impact and accountability mechanisms are in place for all projects with a focus on knowledge management.
• Participate in technical evaluations by reviewing terms of reference, reports, and verifying the quality of activities.
• Support systems to ensure regular collection of impact stories, lessons learned and evidence from the implementation teams on a regular basis.
• Ensure all key project and program documentation is properly archived electronically and physically.

Grants & partnership management

• Ensure timely production and submission of high-quality reports to donors and headquarters
• Ensure that donor compliance requirements are mainstreamed during all phases of program cycle management.
• Ensure that all reports (both internal and external) are timely, of high-quality, and responsive to donor requirements in collaboration with a variety of teams.
• Ensure that partners are managed according to policies, including partnership agreements for project implementation and strategic partnerships.

Team management

• With the support of the Country Representatives and Managers, supervise and mentor staff under direct supervision, including communicating clear expectations, setting performance goals, creating a supportive environment while emphasizing accountability, providing regular and constructive feedback on performance in a timely manner, and conducting documented semi-annual performance reviews.
• Promote and monitor the care and well-being of staff. Model healthy work-life balance practices. Support appropriate interventions in response to identified health care needs of national and international staff.
• Work with the leadership team to ensure that the Program team maintains a high level of professional commitment.
• Collaborate with HR staff to identify and implement recruitment and retention strategies.

Security/communication

• Coordinate with Country Representatives and Managers, in close collaboration with the Senior Director of Programmes, on security issues within and outside the office that may affect programmatic activities.
• Oversees and ensures information flow from programmes to HQ.

Representation

• Regularly interacts with regional organisations (high level representational role).
• Interaction at Track One level in countries and with partner organisations.
• Public representation on behalf of the organisation at regional level
• Occasional media where required.

Programme Development

• Ensures timely forward-looking consideration and delivery of options to secure funding for extended programme work where relevant.
• Guided by the Senior Director of Programmes develops fundraising strategies to ensure the financial sustainability of the programmes under purview. This includes: identifying potential funding sources, ensuring strategic alignment of the programmes with funders’ priorities, and monitoring the raising of required funds by following the respective donor’s procedures.
• Identifies and advises on new development opportunities at regional and country level.

Qualifications

Education

• Tertiary degree in international relations, political science, development, management, or relevant fields

Experience

• At least 10 years of professional experience in project management (strategy, planning, reflection, implementation, monitoring, evaluation)
• At least 5 years of progressive management experience in cross-cultural, international organizations
• Field experience in conflict affected contexts

Competencies

• Excellent knowledge of management principles as they relate to multi-cultural and complex organizations
• Experience interpreting a strategic vision into an operational model, with integrity and a desire to work in a dynamic, mission-driven environment
• Advanced planning and conceptual thinking, solid political analysis and a proactive problem-solving orientation
• Advanced knowledge of peacebuilding policy and practice
• Advanced knowledge of strategy development and financial management
• Demonstrated critical understanding of the latest development and peacebuilding issues
• Ability to work in a multicultural environment and to demonstrate gender-responsive and non-discriminatory behavior and attitudes
• Ability to mentor and guide personnel
• Ability to interact with people respectfully and with tact
• Ability to deal with confidential information and/or issues using discretion and good judgment
• Languages:  Excellent verbal and written skills in English and French required

Interpeace Competencies

• Collaboration and Weaving
  • Communication
  • Drive for results
  • Adaptability and Continuous Learning
  • Respect for Diversity

Assets/desired

• Demonstrated work experience in East and Central Africa considered a strong advantage

Success factors

• An innovative, strategic manager and planner that combines strong conceptual and critical thinking, solid political analysis and a proactive problem-solving orientation; a manager that leads by example, is accountable and mentors and empowers a team and works to create work-life balance
• Identifies with and is committed to Interpeace’s core values and working principles
• Commitment to inclusiveness and consensus-building

How to Apply

Qualified profiles are welcomed to apply online on this link by December 31^st 2024.

Interpeace values diversity among its staff and aims at achieving greater gender parity in all levels of its work. We welcome applications from women and men, including those with disabilities.